ïƒ˜ Plan and make use of available resources to ensure smooth and proper flow of activities to achieve the management targets. ïƒ˜ Assisting the Chief Executive Officer in all activities. ïƒ˜ Travel arrangements to be made. ïƒ˜ Self Correspondence. ïƒ˜ Managing documentation with proper filing system. ïƒ˜ Monitoring of CEO's phone calls. ïƒ˜ To prepare month review meeting report. ïƒ˜ To prepare presentations. ïƒ˜ Maintain a copy of all indents received from marketing segments. ïƒ˜ To attend incoming and outgoing faxes. ïƒ˜ To attend inbound and outbound couriers. ïƒ˜ Coordination in stationery items management. ïƒ˜ Visitors, visa travel, hotel accommodation arrangement etc. ïƒ˜ Maintain the Xerox machine and fax machine stationery. ïƒ˜ Control of ISO documentation. ïƒ˜ Preparation of pre-qualification documents. ïƒ˜ Assisting in company profile / catalogue printing. ïƒ˜ To attend photography requirement for products / materials. ïƒ˜ Coordination with Head Office in the administration activities:- a) Recruitment - CVs and ERFs. b) Annual leave, employee clearance and settlement of leave amounts. c) Travel arrangements -- leave and business trips. d) Passport renewals, road permits. e) Visa and Civil card renewals. f) Employee medical card activities. ïƒ˜ Coordination with drivers on administration related activities. ïƒ˜ Coordination with HR&A on all administrative matters.
Scope and Objective:
ïƒ˜ Overall responsible for managing CEO's Offic. ïƒ˜ Assist CEO in all his day to day activities. ïƒ˜ Maintaining the dignity and decorum of CEO's Office. ïƒ˜ Coordination with all related departments.