executive Secretary To Ceo In Gulf Job in Oman
Eureka (Pvt) Ltd , Oman

Tasks:

 Plan and make use of available resources to ensure smooth and proper flow of activities to achieve the management targets.
 Assisting the Chief Executive Officer in all activities.
 Travel arrangements to be made.
 Self Correspondence.
 Managing documentation with proper filing system.
 Monitoring of CEO's phone calls.
 To prepare month review meeting report.
 To prepare presentations.
 Maintain a copy of all indents received from marketing segments.
 To attend incoming and outgoing faxes.
 To attend inbound and outbound couriers.
 Coordination in stationery items management.
 Visitors, visa travel, hotel accommodation arrangement etc.
 Maintain the Xerox machine and fax machine stationery.
 Control of ISO documentation.
 Preparation of pre-qualification documents.
 Assisting in company profile / catalogue printing.
 To attend photography requirement for products / materials.
 Coordination with Head Office in the administration activities:-
a) Recruitment - CVs and ERFs.
b) Annual leave, employee clearance and settlement of leave amounts.
c) Travel arrangements -- leave and business trips.
d) Passport renewals, road permits.
e) Visa and Civil card renewals.
f) Employee medical card activities.
 Coordination with drivers on administration related activities.
 Coordination with HR&A on all administrative matters.

Scope and Objective:

 Overall responsible for managing CEO's Offic.
 Assist CEO in all his day to day activities.
 Maintaining the dignity and decorum of CEO's Office.
 Coordination with all related departments.