Researching markets to identify opportunities for events;
Liaising with clients to ascertain their precise event requirements;
Producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets);
Agreeing to, and managing a budget;
Securing and booking a suitable venue or location;
Ensuring insurance, legal, health and safety obligations are adhered to;
Coordinating venue management, caterers, stand designers, contractors and equipment hire;
Organizing facilities for car parking, security, first aid, hospitality and the media;
Identifying and securing speakers or special guests;
Planning room layouts and the entertainment programme, scheduling workshops and demonstrations;
Coordinating staffing requirements and staff briefings;
Selling sponsorship/stand/exhibition space to potential exhibitors/partners;
Preparing delegate packs and papers;
Liaising with marketing and PR colleagues to promote the event;
Liaising with clients and designers to create a brand for the event and organizing the production of tickets, posters, catalogues and sales brochures, plus social media coverage;
Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly;
Overseeing the dismantling and removal of the event and clearing the venue efficiently;
Post-event evaluation (including data entry and analysis and producing reports for event stakeholders).
Job Specification
Salary + Accommodation
Three Categories
Starting salaries for entry-level assistant roles range from 300 to 350. (Omani Riyal)
With a few years' experience, coordinators, officers and assistant managers can expect salaries from 400 to 550. (Omani Riyal)
Managers can earn from 600+ and senior managers with many years' experience and an impressive track record can command 1,000+.(Omani Riyal)
Performance-related pay, commission and bonuses are typical and can increase earnings